Clubpilotos.com

 

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Procedure to make a reservation for a ‘Club Pilotos of Mexico’ Reunion  

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1st: Review the room and suite descriptions at www.haciendadelossantos.com. 

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2nd:  Contact us and advise regarding the type of room or suite that you would prefer, PLUS if you would like to take advantage of the ‘Early Bird’ arrival. The office will advise if your request is available regarding a specific room or suite.

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3rd: Our office will hold the reservation for you for ten (10 days~) you have made a 50% deposit for the ‘Reunion’. 

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4th: When the deposit is received our office will forward a guaranteed confirmation for your lodging request.

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Cancellations?

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1. Make a 50% deposit for your confirmation for a ‘Reunion’.
2. If you cancel 30 days or less you will receive a 50% refund on your deposit.
3. If you cancel 8 days or less you will forfeit your deposit.

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Reunion Dates

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Fall Reunion 2026, November 2nd-6th, 2026, with the ‘Early Bird Sunday’ on November 1st.  If you would like to come earlier or stay later, please check with our reservation office.   If space is available, they will confirm dates added to the regular ‘Reunion’ dates.  *‘Early Bird’ additional days include your room for suite for one or two persons, plus all meals, ground transportation and hangar space if available.  The ‘Early Bird’ rate is $349.00 plus tax and optional tip at check-out.

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Winter Reunion 2026, ‘YES’ there will be a ‘Winter Reunion’ and this year it is tied to the national music & dance festival known in Mexico as ‘FAOT’ for the Festival Alfonso Ortiz Tirado, who was the Caruso of Mexico and born in Alamos.  Book Early if You Plan to Attend the Festival!  Winter Reunion dates are January 26th-30th with the ‘Early Bird’ arrivals on Sunday the 25th. We are blocking about 15 rooms and suites for ‘Club Pilotos’ and no increase in rates when in the village rates can double and triple over the nine-day festival.  The daily itinerary will be similar as in the past with morning activities including the cooking school and a guest speaker, however afternoon and evening events will be tied to the FAOT Festival with the exception of one special party night for the group. If you would like to attend more of the festival the nine day event begins on January 23rd and ends on January 31st.   Our guest speaker for the Winter Reunion is Mark Gunderson, an attorney from Reno, Nevada who specializes in aviation law.  Mark is a former US Navy fighter jet pilot.  Mark is a wealth of knowledge for those needing help dealing with insurance companies, as Jim Swickard learned first hand after losing his engine on take-off in Arizona.  Please contact Jim direct for reservations for this event since we are nearly full as of December 26th.  This is a terrific week to be in Alamos with both our fly-in and the largest music and dance festival in Latin America.

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Club Pilotos Spring Reunion 2026 dates are March 9th-13th.  ‘Early Birds’ arrive on Sunday, March 8th!   Reserve early for the location of your choice.  Our guest speaker is Phil Benham.  Phil has a lengthy aviation background and his presentation will be about the nearly extinct small porpoise, the ‘Vaquita’, which is only found in the northern area of the Sea of Cortez.  With as few as 10 Vaquita being in existence Phil has devoted time assisting environmental groups in tracking the Vaquita.  Make your reservations early and get the room or suite of your choice.

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We publish the itineraries for each Reunion only a few days prior to the event.  Details include the time and place for the optional (gratis) classes, talks, fiestas, etc.  For a general idea of what it’s all about please see the ‘Events’ column for a sample itinerary. For a sample Itinerary for ‘Reunions’ see below ‘Piloto Reunions’.  Please note that we attempt to have the various fiesta dates correct, however if you are planning a trip for a certain fiesta that you should confirm the event’s date with our office prior to making the reservation.  Some people love to be at Hacienda de los Santos on a ‘wedding weekend’ and a few prefer other dates when the resort is more ‘tranquil’.

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*What are ‘Early Birds’? With our scheduled pilot ‘Reunions’, when possible we offer a reduced rate for pilots arriving one, or sometimes two days early, of $349.00 (USD) per day, regardless of suite or room level, and it includes the lodging and all meals for two, plus a Sunday evening complimentary cocktail hour. All events officially begin on a Monday.

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Alamos Airport (XALA) Fee? Effective January 24th, 2025 the airport has no landing fee per se, however does have a nightly ramp parking fee of $400 Pesos.  IF you are parking in the Club Pilotos hangar the fee, regardless of the number of days, is $400 Pesos.  Booking a ‘Club Pilotos Reunion’?  Your total charge for five or six days is only $400 Pesos.

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2025, 2026 & 2027 CALENDAR OF ALL EVENTS & REUNIONS

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November 2nd-November 6th, 2026  Club Pilotos Fall Reunion, (Reservations are being accepted now, deposits required and specify type of room or suite & if you would like the ‘Early Bird’ arrival on Sunday November 2nd)                                                                                               

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November 27th, 2025, Thanksgiving, Traditional Thanksgiving Dinner prepared by Chef Rene with homemade Pumpkin & Pecan pies.  This is a very popular event at the Hacienda and reservations are required.

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December 24th, 2025, Christmas Eve, (All are welcome to participate in the Candlelight Posada with guitarists, Mary, Joseph & the Wise Men. This year it will conclude for the first time in the ‘Capilla de los Santos’ with Mary & Baby Jesus. Call for both dinner and lodging reservations. In 2022, Hacienda de los Santos was acknowledged by ‘Historic Hotels Worldwide’ as being one of the ‘Top 25 Hotels in the World’ having a unique holiday tradition.

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December 25th, 2025, Christmas Day. Don’t miss this special Christmas meal which just gets better every year.
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December 31st, 2025, New Year’s Eve, always one of the best celebrations of the year at Hacienda de los Santos.   Great entertainment, dinner and favors!

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January 26th-30th, 2026,  it includes four days of the FAOT Music Festival (One of Mexico’s Largest Music Festivals is the Festival Alfonso Ortiz Tirado) Due to an effort to reduce crowd numbers significantly the festival will be held primarily in the Palacio (city hall/opera hall) and a few venues in the village. Hacienda de los Santos will be obtaining tickets for events requiring same for pilots and guests at the hotel. If anything, we expect a more ‘quality’ event for this year’s festival of music and dance.  Remember ‘Early Bird’ Sunday with your reservation.  If you would like to extend your stay, or arrive earlier to enjoy more of the festival please make your reservation asap since the Hacienda will be sold-out prior to the end of the year.

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March 9th-13th, 2026, Club Pilotos of Mexico Spring Reunion (Make your reservation today for this fun 5-day event with excellent weather) Details can be found on this site. Early Birds are March 8th.

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May 5, 2026, Cinco de Mayo & Annual Parade, (call to confirm parade date which might differ)

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September 15, 2026, Independence Day Parade and Events, (confirm with office on date of parade)

 

CLUB PILOTOS REUNION ITINERARY EXAMPLE 

 

WHAT’S A CLUB PILOTO REUNION ALL ABOUT?
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THIS IS NOT ‘THE’ ITINERARY…ONLY AN EXAMPLE OF THE TYPE DAYS THAT USUALLY ARE PLANNED….
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Sunday (Early Bird Arrivals only), lunch and dinner are included.  Plus in the evening we will have a Cocktail Hour at the ‘Treetop Grill’ with the meal all drinks gratis this evening.  Beginning on Monday for the week activities vary from Art and Cooking Classes, Home tours, Horseback Riding, Visits to other villages in the Lower Sierra Madre, Hikes, Walking Tours, Red Train Alamos Tours, Games, plus a guest speaker.

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Monday (Day 1) Usually about half of the group will be arriving between about 10:30 and 1:00 today and we will have a hangar party during those hours.  Pilotos, and spouses, who arrived on Saturday and Sunday can get rides to the airport between those hours also.  Just ask a driver whenever you are ready to return to the Hacienda from the Hangar Party.

7:30 Morning Walk  to the Alameda (Business District)

7:30 – 10:30 Breakfast Café Agave

10:30-1:00  Hacienda Hangar Party for Free Margaritas, Beer, Soft Drinks & Totopos

12:30-2:30   Lunch Café Agave

2:30-6:00  R&R,  Spa Time, Aviation film to be announced, or Explore the Village.  Just settle in and enjoy the ambiance of your home away from home.

6:00 -7:00     Cocktail Hour at Zapata’s Cantina

7:00-9:30     Dinner at Santiago’s Restaurante, plus

Special Live  Entertainment

9:00-11:00  Hacienda Theater (Movie)

Tuesday (Day 2)

7:30  Morning Walk to the Panteon on the first of two of the ‘Day of the Dead’ events.

7:30-10:30 Breakfast Café Agave

10:00-12:00 Cooking Class (different dishes each event)

10:00-12:00  Art Class (different teachers for each event)

12:30-2:30 Lunch Café Agave

2:30-3:30  Guided Village Tour for the newcomers, leaving from the front door promptly at 2:30.  If there’s extra room in the 12 passenger van, others are welcome to tag along too.

2:30-5:00 To be determined

6:00 Cocktail Hour at Zapata’s Cantina

7:00-9:30 Dinner at Santiago’s Restaurante

Special Live Entertainment

9:00 p.m. Hacienda Theater (Movie)

Wednesday (Day 3)

7:30  Morning Walk  to the base of Mt. Alamos for a great view of Alamos and the higher Sierra Madre (bring a camera)

7:30-10:30 Breakfast Café Agave

10:00-12:00 Cooking Class ( location is the original kitchen next to Reception)

10:00-12:00 Art Class (location to be announced)

12:30-2:00 Lunch Café Agave

2:15-4:30  Special Event.

6:00  Cocktail Hour at Zapata’s Cantina

7:00-9:00 Dinner at Santiago’s Restaurante

Special Entertainment

9:00 Hacienda Theater (Movie)

Thursday (Day 4)

7:30  Morning Walk  on your own today.

7:30-10:30 Breakfast Café Agave

8:15-12:00 Excursion to be announced

12:30-2:30 Lunch Café Agave

2:30-3:45   Hacienda Theater

4:00 TEQUILA 101…….$30.00 with 3 Premium Tequila

6:00 Cocktail Hour at Zapata’s Cantina

6:30-8:00 Special Music

7:45-9:15 Dinner at Santiago’s Restaurante

9:15 Hacienda Theater (Movie)

Friday (Day 5…when possible tonight can be added to package)

Departures this morning, except for those taking a ‘late Early Bird night’ (when lodging is available, $289.00 plus tax & all meals included for one or two guests) and the event ends at noon on Friday…..

 

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Make your reservation today with an email to Jim at jnswick@aol.com.

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 Club Piloto ‘Reunion’ Package Rates…..scroll downward

 

New pilots are encouraged to attend Club Piloto events!  Bring a new couple or another plane for the first time and receive a $100.00 Credit!  Early Arrivals are on Sunday   a special rate of only $349.00 (plus tax) per couple with all meals included, plus full menu options for all  meals.  

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Alamos Airport Fee?  The city has a per night fee of $400 Pesos when parked on the ramp.   If you are in the ‘Club Pilotos’ hangar there is only a one-time charge of $400 Pesos. regardless of the number of nights in the hangar.  Fees are paid upon departure to Daniel the airport Manager. He is always willing to assist you at the hangar. A tip of $3.00-$5.00 is given to him by most aviators since his ‘city’ pay is minimal and he has a large family, plus he usually helps with moving your airplane upon departure. If you would like for him to detail the exterior of your airplane we suggest that you bring both the soap, wax and towels. His rates are very reasonable, with hand polishing, however ask the rate prior to having him begin the work to avoid any misunderstanding later.

 

Hacienda de los Santos Resort & Spa Rates (See www.haciendadelossantos.com)

Only ‘Pilotos’ receive a 10% discount from regular lodging rates (excluding special packages for pilots, and already discounted rates for Club Piloto Reunion packages).

• •All rates quoted are per night plus 19% tax, optional meal plans are subject to a 18% tax.
• •There are NO resort fees, No Internet or H2O fees or add-ons, at Hacienda de los Santos
• •Accommodations are available with One King Bed or Two Queen Beds.
• •Room rates in U.S. Dollars for single/double occupancy and include a full Continental Breakfast for one or two guests.
• •An American Meal Plan is available at only $95.00 USD per day, per person, all menu options for breakfast & lunch in the Café Agave and all menu options in ‘Zapata’s’ restaurant.
• •Third person in a room or suite, add $45.00 per night, includes Continental Breakfast
• •All of our rooms are non-smoking
• •Smoking permitted only in outdoor areas distant from guest rooms and dining areas.
• •Pets are only permitted in the ‘Spa’ guest rooms and there is a fee of $30.00 per night.
• •We regret our rooms are not suitable for children under 6 years of age
• •Summer Specials begin  on Jun 1^st and end on September 30th inquire about each month’s high value bargain.
• •Check-In: 3:00 P.M.(Pilots may request early check-in and late check-outs.
• •Check-Out: Noon

 

As a reminder, as a member of ‘Club Pilotos’ you must MAKE RESERVATIONS DIRECT by either email to Jim Swickard at jnswick@aol.com   or call the Mexico office, 011-52-647-428-0222.  Travel agencies may only be used for regular reservations and no discounts will apply.  We accept ‘Piloto’ requests for specific rooms and suites up to one year in advance.  

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Pets? Small to Medium Sized Pets are now permitted in two of our pet friendly ‘Spa Rooms’ in the ‘Casa Spa’ portion of Hacienda de los Santos.  There is an additional fee of $30.00 USD per day per pet. . For village events, Hacienda de los Santos^® special events please see ‘Hacienda Happenings’ on this site, or  visit our Hacineda web site at: www.haciendadelossantos.com and click on ‘Hacienda Happenings’.  

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