Clubpilotos.com

Here is an overview of our upcoming season schedule of Club Piloto Reunions for 2025 & 2026

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The ‘Club Piloto Reunion’ dates are as follows:

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Make Your Deposit Early and Book the Room or Suite of your Choice…

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Winter Reunion, January 20th-January 24th 1, 2025, (‘Early Bird’ arrivals on January 19th are Reservable now).   Also, to extend your reservation for one or two nights of the FAOT Music Festival the dates are January 25th-February 2nd, 2025.  We call that the ‘Post ‘Early Bird’.  If lodging is available on one or both of those nights the rate is  @ $299.00 USD+tax per night with All Meals/Room or Suite Included.  Either, or both of those nights, may only be reserved if space is available after January 13, 2025.  

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Spring Reunion, March 10th-14th, 2025 (Early Bird March 9th+ Extended Early Bird if Lodging is Available, $299.00 USD+Tax & Nearly All Inclusive Per Night, plus complimentary Hangar Space on a ‘first come’ basis)

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Fall Reunion 2025, November 3rd-7th, 2025, with the ‘Early Bird Sunday’ on November 2nd.  If you would like to come earlier or stay later, please check with our reservation office.   If space is available they will confirm dates added to the regular ‘Reunion’ dates.  ‘Early Bird’ additional days include your room for suite for one or two persons, plus all meals, ground transportation and hangar space if available.  The ‘Early Bird’ rate is $299.00 plus tax and optional tip at check-out.

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After our office sends you a confirmation for your suite or room you will need to make a $500.00 USD credit card deposit.  A $500.00 USD Refundable Deposit Required for all ‘Club Piloto Reunions’.  Refunds of 100% of the deposit will be made if a cancellation is made 30 days or more prior to the date of the event.  All of the deposit will be forfeited if the cancellation is made less than 30 days prior to the event.  We regret having to add this policy, however in 2024 there were record last minute cancelations by members of Club Pilotos.  You may attend without a deposit if you make your reservation 30 days or less prior to an event.

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We publish the itineraries for each Reunion only a few days prior to the event.  Details include the time and place for the optional (gratis) classes, talks, fiestas, etc.  For a general idea of what it’s all about please see the ‘Events’ column for a sample itinerary. For a sample Itinerary for ‘Reunions’ see below ‘Piloto Reunions’.  Please note that we attempt to have the various fiesta dates correct, however if you are planning a trip for a certain fiesta that you should confirm the event’s date with our office prior to making the reservation.  Some people love to be at Hacienda de los Santos on a ‘wedding weekend’ and a few prefer other dates when the resort is more ‘tranquil’.

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Weddings? The majority of our weekends at the Hacienda in the months of October to May we have weddings. If you would like to have a wedding please let us know and we can customize a wedding for you, or a member of your family, for up to 400 guests.

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What are ‘Early Birds’? With our scheduled pilot ‘Reunions’, when possible we offer a reduced rate for pilots arriving one, or sometimes two days early, of $299.00 (USD) per day, regardless of suite or room level, and it includes the lodging and all meals for two, plus a Sunday evening complimentary cocktail hour. All events officially begin on a Monday.

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2024 & 2025 Calendar of Events & Holidays

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January 20th to January 24th,  2025, Club Pilotos ‘Winter Reunion, Early Birds on January 19th.

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January 24th-February 1st 2025, FAOT Music Festival (One of Mexico’s Largest Music Festivals is the Festival Alfonso Ortiz Tirado) Due to an effort to reduce crowd numbers significantly the festival will be held primarily in the Palacio (city hall/opera hall) and a few venues in the village. Hacienda de los Santos will be obtaining tickets for events requiring same for pilots and guests at the hotel. If anything, we expect a more ‘quality’ event for this year’s festival of music and dance.

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March 10th-14th, 2025, Club Pilotos of Mexico Spring Reunion (Make your reservation today for this fun 5-day event with excellent weather) Details can be found on this site. Early Birds are March 9th.

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May 5, 2025, Cinco de Mayo & Annual Parade, (call to confirm parade date which might differ)

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September 15, 2025, Independence Day Parade and Events, (confirm with office on date of parade)

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November 3rd-November 7th, 2024 Club Pilotos Fall Reunion, (Reservations are being accepted now, deposits required and specify type of room or suite & if you would like the ‘Early Bird’ arrival on Sunday November 2nd)                                                                                               

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November 27th, 2025, Thanksgiving, Traditional Thanksgiving Dinner prepared by Chef Rene with homemade Pumpkin & Pecan pies.

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December 24th, 2025, Christmas Eve, (All are welcome to participate in the Candle Light Posada with guitarists, Mary, Joseph & the Wise Men. This year it will conclude for the first time in the ‘Capilla de los Santos’ with Mary & Baby Jesus. Call for both dinner and lodging reservations. In 2022, Hacienda de los Santos was acknowledged by ‘Historic Hotels Worldwide’ as being one of the ‘Top 25 Hotels in the World’ having a unique holiday tradition.

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December 25th, 2024, Christmas Day. Don’t miss this special Christmas meal which just gets better every year.
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December 31st, 2025, New Year’s Eve, always one of the best celebrations of the year at Hacienda de los Santos. We will have details before December 1st regarding the entertainment.

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January 2026, Winter Reunion & Music Festival (Dates Not Yet Determined)

 

 

CLUB PILOTOS REUNION ITINERARY EXAMPLE 

 

WHAT’S A CLUB PILOTO REUNION ALL ABOUT?
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HERE’S A BRIEF OVERVIEW OF A CLUB PILOTO’S ITINERARY TO GIVE YOU AN IDEA OF THE DAILY ACTIVITIES WHICH WILL VARY FROM REUNION TO REUNION……..
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THIS IS NOT ‘THE’ ITINERARY…ONLY AN EXAMPLE OF THE TYPE DAYS THAT USUALLY ARE PLANNED….
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Sunday (Early Bird Arrivals) in your ‘Early Bird’ rate ($289.00 USD), lunch and dinner are included.  Plus in the evening we will have a Cocktail Hour at the ‘Treetop Grill’ with the meal all drinks gratis this evening.

Monday (Day 1) Usually about half of the group will be arriving between about 10:30 and 1:00 today and we will have a hangar party during those hours.  Pilotos, and spouses, who arrived on Saturday and Sunday can get rides to the airport between those hours also.  Just ask a driver whenever you are ready to return to the Hacienda from the Hangar Party.

7:30 Morning Walk  to the Alameda (Business District)

7:30 – 10:30 Breakfast Café Agave

10:30-1:00  Hacienda Hangar Party for Free Margaritas, Beer, Soft Drinks & Totopos

12:30-2:30   Lunch Café Agave

2:30-6:00  R&R,  Spa Time, Aviation film to be announced, or Explore the Village.  Just settle in and enjoy the ambiance of your home away from home.

6:00 -7:00     Cocktail Hour at Zapata’s Cantina

7:00-9:30     Dinner at Santiago’s Restaurante, plus

Special Live  Entertainment

9:00-11:00  Hacienda Theater (Movie)

Tuesday (Day 2)

7:30  Morning Walk to the Panteon on the first of two of the ‘Day of the Dead’ events.

7:30-10:30 Breakfast Café Agave

10:00-12:00 Cooking Class (different dishes each event)

10:00-12:00  Art Class (different teachers for each event)

12:30-2:30 Lunch Café Agave

2:30-3:30  Guided Village Tour for the newcomers, leaving from the front door promptly at 2:30.  If there’s extra room in the 12 passenger van, others are welcome to tag along too.

2:30-5:00 To be determined

6:00 Cocktail Hour at Zapata’s Cantina

7:00-9:30 Dinner at Santiago’s Restaurante

Special Live Entertainment

9:00 p.m. Hacienda Theater (Movie)

Wednesday (Day 3)

7:30  Morning Walk  to the base of Mt. Alamos for a great view of Alamos and the higher Sierra Madre (bring a camera)

7:30-10:30 Breakfast Café Agave

10:00-12:00 Cooking Class ( location is the original kitchen next to Reception)

10:00-12:00 Art Class (location to be announced)

12:30-2:00 Lunch Café Agave

2:15-4:30  Special Event.

6:00  Cocktail Hour at Zapata’s Cantina

7:00-9:00 Dinner at Santiago’s Restaurante

Special Entertainment

9:00 Hacienda Theater (Movie)

Thursday (Day 4)

7:30  Morning Walk  on your own today.

7:30-10:30 Breakfast Café Agave

8:15-12:00 Excursion to be announced

12:30-2:30 Lunch Café Agave

2:30-3:45   Hacienda Theater

4:00 TEQUILA 101…….$25.00 with 3 Premium Tequila

6:00 Cocktail Hour at Zapata’s Cantina

6:30-8:00 Special Music

7:45-9:15 Dinner at Santiago’s Restaurante

9:15 Hacienda Theater (Movie)

Friday (Day 5…when possible tonight can be added to package)

Departures this morning, except for those taking a ‘late Early Bird night’ (when lodging is available, $289.00 plus tax & all meals included for one or two guests) and the event ends at noon on Friday…..

 

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Make your reservation today with an email to Jim at jnswick@aol.com.

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 Club Piloto ‘Reunion’ Package Rates…..scroll downward

 

New pilots are encouraged to attend Club Piloto events!  Bring a new couple or another plane for the first time and receive a $100.00 Credit!  Early Arrivals are on Sunday   a special rate of only $289.00 (plus tax) per couple with all meals included, plus full menu options for all  meals.  

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Alamos Airport Fees….the city has a daily fee of $10.00 US which includes landing and overnight parking.  If you are in the ‘Club Pilotos’ hangar there is only a one time charge of $10.00 (or less depending upon the rate of exchange), regardless of the number of nights within the hangar, which is paid to the airport upon departure.    Danielle is a city employee and airport Manager. He is always willing to assist you at the hangar. A tip of $3.00-$5.00 is given to him by most aviators since his ‘city’ pay is minimal and he has a large family. If you would like for him to detail the exterior of your airplane we suggest that you bring both the soap, wax and towels. His rates are very reasonable, usually $25.00 – $50.00, with hand polishing, however ask the rate prior to having him begin the work. 

 

Hacienda de los Santos Resort & Spa Rates (See www.haciendadelossantos.com)

Only ‘Pilotos’ receive a 10% discount from regular lodging rates (excluding special packages for pilots, and already discounted rates for Club Piloto Reunion packages).

• •All rates quoted are per night plus 19% tax, optional meal plans are subject to a 18% tax.
• •There are NO resort fees, or add-ons, at Hacienda de los Santos
• •Accommodations are available with One King Bed or Two Queen Beds.
• •Room rates in U.S. Dollars for single/double occupancy and include a full Continental Breakfast for one or two guests.
• •An American Meal Plan is available at only $85.00 USD per day, per person, all menu options for breakfast & lunch in the Café Agave and all menu options in ‘Zapata’s’ restaurant.
• •Third person in a room or suite, add $45.00 per night, includes Continental Breakfast
• •All of our rooms are non-smoking
• •Smoking permitted only in outdoor areas distant from guest rooms and dining areas.
• •Pets are only permitted in the ‘Spa’ guest rooms and there is a fee of $30.00 per night.
• •We regret our rooms are not suitable for children under 6 years of age
• •Summer Specials begin  on Jun 1^st and end on September 30th inquire about each month’s high value bargain.
• •Check-In: 3:00 P.M.(Pilots may request early check-in and late check-outs.
• •Check-Out: Noon

 

As a reminder, as a member of ‘Club Pilotos’ you must MAKE RESERVATIONS DIRECT by either email to Jim Swickard at jnswick@aol.com   or call the Mexico office, 011-52-647-428-0222.  Travel agencies may only be used for regular reservations and no discounts will apply.  We accept ‘Piloto’ requests for specific rooms and suites up to one year in advance.  

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Pets? Small to Medium Sized Pets are now permitted in two of our pet friendly ‘Spa Rooms’ in the ‘Casa Spa’ portion of Hacienda de los Santos.  There is an additional fee of $20.00 USD per day per pet. . For village events, Hacienda de los Santos^® special events please see ‘Hacienda Happenings’ on this site, or  visit our Hacineda web site at: www.haciendadelossantos.com and click on ‘Hacienda Happenings’.  

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